ATTENTION SNOW CONTRACTORS...
Want Professional Snow Contract Templates?
Implemented across the U.S. by hundreds of snow contractors since 2013.
In an instant, all that you've put into your snow and ice management business and all that you've worked so hard for, can be taken from you with legal maneuvering that seems slicker than the ice which fuels most slip and fall incidents. You may call it fate or refer to yourself as a victim of circumstance, but what you really need is a comprehensive, knowledgeable, proactive system designed to protect your business and personal assets from winter property maintenance liabilities and the sharks that feed off them.
In the process, solid evidence through signed contracts and documented client changes to an originally agreed upon scope of work, builds in your favor. From initial entry of site data, to final solid contracts with clients and service providers, what you really need is finally here. It was created and developed as a result of a lawsuit that exposed inadequacies in previous snow contract templates. Ten of Thousands of dollars in legal fees and hundreds of management hours later, SNOW-TRACTS™ stands tall as a premium snow contract and documentation tool protecting you and your company with rock-solid evidence you gather as you grow your business.
Need more convincing? Discover what other snow industry pros are saying about SNOW-TRACTS™.
One-Time Price (delivered instantly):
SNOW-TRACTS™ - COMPLETE SYSTEM PACKAGE is a snow industry contract and documentation package consisting of five templates that are easily customized to fit your needs and market brand, a simple system that covers everything from quoting to service and subcontractor agreements. Four service structures are included within the SNOW-TRACTS templates: Per Inch, Per Event, Hourly, and Seasonal.
The five templates included in the COMPLETE SYSTEM PACKAGE are:
1) On-Site Consultation Form: for your sales representatives to use while meeting with potential clients on properties. The design and format of this form follows field-by-field with all the other templates in our system to ensure the necessary specifications are documented. This form is a must-have for on-site consultations when communicating completion times, levels of service, triggers, etc. with your clients.
2) Quick Quotation Form: to quickly present to your prospective clients in a clean, quick and simple format. Since our Service Agreement template is a very detailed 7-8 pages, we found it helpful for our clients to review only the one-page quotation first. This way, they can review the pricing very quickly without having to navigate through the service details while in the pricing phase. A second major benefit is that it helps keep the 7-8 page service agreement out of the hands of your competitors. We’ve all heard of that sneaky property manager who shares all their gathered snow proposals with their buddy contractor and none of us want that.
3) Service Agreement: is our flagship template into which all of the other templates connect. The service agreement is a 7-8 page template that begins with an introduction explaining what the agreement covers. Next, there's the pricing page that breaks down each service bracket along with the applicable price. The following two pages covers the completion times and all the service specifications and triggers that you and your client agreed upon. The next two pages detail the terms and conditions. Lastly there's the signature page with the payment terms.
4) Sub-Contractor Agreement: is directly connected to our service agreement. This template is used in two ways. One way you can use it is as an agreement with your hourly subcontractors and it works great. The primary use is for when you’re subcontracting an account out to another snow company 100%. In other words, most larger snow contractors have accounts in certain areas of their city that they have other snow companies’ service for them. You will use this template to pass along the exact completion times, specifications, and terms and conditions that you agreed upon with your client directly to the subcontractor. No more verbal discussions to your subs about what the client wants or doesn’t want. Your subcontractor will be legally tied into the account under the exact same specifications you are. There will be no grey areas to dispute; it will all be in writing.
5) Change In Scope Form: you will use when your client calls you in the middle of the winter and says “Oh my gosh, we’re getting way too many snow bills! You’ve got to cut back service and only take care of our account after we get X amount inches of snow or ice.” This is when you present your client with the Change in Scope Form that will show your client all the specifications they originally agreed upon and requires them to fill in what they want to change the specifications to. Lastly, they must initial each one then agree that you’re not liable for any issues / accidents that arise because of these changes.
"After looking around on the internet for a more professional snow removal sales process we came across "Snow-Tracts", we decided to purchase it and could not be happier. It is the most complete, professional and cost effective system we could find. The system has allowed us to streamline our entire sales process and turn out more complete bids in a much quicker time frame. The presentation to the client is the most professional format on the market. We highly recommend the the system to large or small snow contractors."
— Mike C., Rivers West Landscaping
"SNOW-TRACTS is by far the best overall package that I've seen for snow contract templates. The system covers everything that a snow business needs for presenting quotes, creating client contracts and sub-contractor agreements. My favorite agreement is the Change In Scope form because even though we would get changes in writing, there often seemed to be grey areas in discussions about the EXACT changes with our clients. Overall, I think the price is very reasonable and I would recommend the Complete System to any snow business owner, large and small."
— R. Blase, American Snow and Ice Management
"Snow-Tracts has improved our business in ways I could never imagine. It enabled us to secure higher quality accounts and has helped reduce our liability in a business that's like "playing with fire", as my attorney says!"
— N. W., Commercial Contractor
Should these Frequently Asked Questions not cover your specific concern, email us for assistance.
Q. Does the Complete Package include all five forms for $597.00 USD?
A. Yes. The Complete Package consists of all five templates, which make up SNOW-TRACTS.
Q. Can I use SNOW-TRACTS templates on commercial accounts?
A. Yes, we developed SNOW-TRACTS specifically for use on commercial snow and ice management accounts. Examples: Large Commercial Parking Areas, Industrial Properties, Retail Malls & Shopping Centers, Retirement Communities, Corporate Office Buildings, Homeowners Associations, Hospitals & Healthcare Facilities, Sports Complexes, Private Subdivision Streets, etc. These templates can be used on residential accounts with some modifications, but SNOW-TRACTS was not designed for residential accounts.
Q. What type of service structure are the agreements included in SNOW-TRACTS? Most of my commercial accounts are billed by the inch or hourly, so are these included in the Complete Package?
A. Yes. The Complete Package includes four service structures: Per Inch, Per event, Hourly, and Seasonal.
Q. Is SNOW-TRACTS formatted and designed for use in Canada?
A. No, these documents are not designed for use in Canada. We created SNOW-TRACTS specifically for use in the United States.
Q. What is the On-Site Consultation Form?
A. SNOW-TRACTS On-Site Consultation Form is a simple one-page form for your sales representatives to use while meeting with potential clients on properties. The design and format of this form follows field-by-field with all the other templates in our system to ensure the necessary specifications are documented. This form is a must-have for on-site consultations when communicating completion times, levels of service, triggers, etc. with your clients.
Q. What is the Quick Quotation Form?
A. SNOW-TRACTS Quick Quotation Form is a simple one-page quotation form to quickly present to your prospective clients in a clean, quick and simple format. Since our Service Agreement template is a very detailed 7-8 pages, we found it helpful for our clients to review only the one-page quotation first. This way, they can review the pricing very quickly without having to navigate through the service details while in the pricing phase. A second major benefit is that it helps keep the 7-8 page service agreement out of the hands of your competitors. We’ve all heard of that sneaky property manager who shares all their gathered snow proposals with their buddy contractor and none of us want that.
Q. What is the Service Agreement?
A. SNOW-TRACTS Service Agreement is our flagship template into which all of the other templates connect. The service agreement is a 7-8 page template that begins with an introduction explaining what the agreement covers. Next, there's the pricing page that breaks down each service bracket along with the applicable price. The following two pages covers the completion times and all the service specifications and triggers that you and your client agreed upon. The next two pages detail the terms and conditions. Lastly there's the signature page with the payment terms.
Q. What is the Sub-Contractor Agreement?
A. SNOW-TRACTS Sub-Contractor Agreement is directly connected to our service agreement. This template is used in two ways. One way you can use it is as an agreement with your hourly subcontractors and it works great. The primary use is for when you’re subcontracting an account out to another snow company 100%. In other words, most larger snow contractors have accounts in certain areas of their city that they have other snow companies service for them. You will use this template to pass along the exact completion times, specifications, and terms and conditions that you agreed upon with your client directly to the subcontractor. No more verbal discussions to your subs about what the client wants or doesn’t want. Your subcontractor will be legally tied into the account under the exact same specifications you are. There will be no grey areas to dispute; it will all be in writing.
Q. What is the Change In Scope Form?
A. SNOW-TRACTS Change In Scope Form is the most critical form besides the service agreement. This is the form you will use when your client calls you in the middle of the winter and says “Oh my gosh we’re getting way too many snow bills! You’ve got to cut back service and only take care of our account after we get X amount inches of snow or ice.” This is when you present your client with the Change in Scope Form that will show your client all the specifications they originally agreed upon and requires them to fill in what they want to change the specifications to. Lastly, they must initial each one then agree that you’re not liable for any issues / accidents that arise because of these changes.
Q. When I compare the purchase price of SNOW-TRACTS templates to other snow templates and snow business forms out there, they seem expensive. I’ve looked at a couple other packages priced from $39.95 to $195.00 and one of them includes 80 business forms?
A. We are familiar with the other forms & templates you’re referring to. What makes our system unique is we’ve come up with a process that ties together and covers all the little details about the service specifications to help protect your company. Ours is a specialty system. No other template system out there includes everything that ours does. With regards to pricing, how much is you and your staff's time worth per hour? $25, $50, or more per hour? So for the price of 14 hours of your staff's time (on the low end), you can have our system. When compared to an attorney’s hourly rate, our system costs the equivalent of about 3-4 hours of attorney’s rates. How long would it take your attorney to create over 80 pages of templates for your snow business? $597.00 is cheap for this system…(they would probably charge you close to that much for copies & printing)!
Q. Why would I need SNOW-TRACTS if our company receives RFP’s (request for proposal’s) from our clients? We just sign their contracts…
A. In some situations, we do too! However, many snow contractors receive RFP’s and contract agreements from their accounts and potential accounts, but in most cases, this doesn’t make up 100% of their snow contracts. So SNOW-TRACTS would still be very beneficial.
Q. Are bidding techniques and prices to charge on snow bids included?
A. NO. We specialize in this one system of (5) templates. Our system helps you perfect the gathering of site / client specifications, the template to present your quote, your agreement with your subcontractors, and the very important form to present to your clients if they want to change the scope of your agreement mid-season. However, if you’re looking to learn about how to price snow and ice services, there are many resources out there from the snow associations to help you create a winning bidding strategy.
Q. Is this Software?
A. NO. These are templates in PDF and editable Word format. We provide templates that may be used in Office Productivity suites like Microsoft Word or Adobe Acrobat (PDF).
Q. How do I get the Templates?
A. First, you simply click "Buy Now", then complete the order in the shopping cart. Once your payment is successfully processed, you will receive an email within 5-10 minutes with a payment confirmation and the download link. Make sure to check your spam folder if you don’t see the confirmation email in this timeframe.
Q. Why can't I open the Templates file downloaded?
A. The file(s) downloaded is in zip format, which allows us to reduce the file size and speed up downloading and combine multiple files into one download. In order to open the templates within this file you first have to unzip the contents.
Q. How do I unzip the Templates?
A. In order to open the templates within a zipped file you first have to unzip the contents. If you’re having issues, follow the instructions below:
- Download Winzip - This is a free utility that allows you to unzip the file(s): www.winzip.com
- Double-click on the Zip file. (It should expand / unzip automatically)
- A file or folder with the same name (without the Zip) should appear.
- Save / Extract the contents of the Zip file to the desktop (or another location). When you do this, you will be copying the information from the Zip file to the computer. This will be your working copy of the data from the Zip file.
- Close the Zip file window. You may keep the Zip file or delete it.
Q. Do you mail out a CD or a USB Flash Drive to me?
A. No. The templates are delivered to you via email immediately after you complete your purchase and your payment is approved. We do not mail anything to you. The templates are all electronically delivered, instantly!
Q. Can I edit text and even add my own images to the templates?
A. Absolutely. We recommend tailoring each template to meet your exact business model and to include your company’s logo and branding throughout. You will want to edit the way you price your services, etc. Each template is fully editable.
Q. Do you guarantee I will not have any legal issues if I use SNOW-TRACTS templates with my customers?
A. NO, we absolutely do not guarantee that. Our templates were created and are being offered for sale as a foundation of agreements for your snow business. We always recommend having your attorney review the templates once you customize them for your business model. Remember: you can have the best snow contract in the world, but if you fail to perform the services to the specification in the contract, you’re open to all kinds of legal issues.
Q. What am I allowed to do with these templates I’m purchasing without violating SNOW-TRACTS terms and conditions?
A. You can use them for your own business. You may not re-sell these templates or share them with other snow business owners. We do this to protect the value that our present clients get from using our templates, which keeps them one step ahead of their competitors.
Q. Do I have to open an account to make a purchase?
A. NO. SNOW-TRACTS requires no membership or lengthy account applications in order to make a purchase.
Q. Is my Credit Card transaction secure?
A. YES. Paying with Credit Card, your transactions are 100% Secure through © Stripe, one of the largest, and safest online payment processors.
Q. What forms of payment does SNOW-TRACTS accept?
A. SNOW-TRACTS customers can pay by Visa, Mastercard, American Express, Discover and Diners Club.
Q. How do I know my payment was successful?
A. You will receive an email from SNOW-TRACTS within minutes of processing your order. SNOW-TRACTS payment confirmation email will include your transaction reference and product download details.
Q. How will the charge appear on my credit card?
A. The charge will show up as SNOW-TRACTS and/or Snow Control Team.
Q. I want to buy a product from SNOW-TRACTS, but I do not want to pay online. Can I send a check or money order to SNOW-TRACTS office?
A. No. SNOW-TRACTS accepts payments by credit/debit card through our secure payment-processing system only.
Q. I tried to purchase a product, but my credit card was declined. I know my card is good, so why did your system decline it?
A. We recommend contacting your credit card company first to determine if there is an issue with the provider that can be resolved. If your credit card company denies declining any charge, then your card was declined by our risk management system. This is a separate authorization system, so we cannot provide any information regarding the decline. You may try using a different credit card or allowing 24-48 hours to lapse before making another attempt. Unfortunately, SNOW-TRACTS cannot override any decline or process transactions manually.
SNOW-TRACTS Terms & Conditions
The following Terms and Conditions apply to the use of this Web site as well as all transactions conducted through the site.
This website and its content is copyright of © SNOW-TRACTS and Snow Control Team All rights reserved.
Any redistribution or reproduction of part or all of the contents in any form is prohibited other than the following:
You may print or download to a local hard disk extracts for your own business and to use with your own snow and ice management clients only.
SNOW-TRACTS content cannot be shared or sold to any other snow contractor other than for the use of servicing, quoting and managing actual snow accounts of SNOW-TRACTS purchaser.
You may not, except with our express written permission, distribute or commercially exploit the content. Nor may you transmit it or store it in any other website or other form of electronic retrieval system.
Use Of Site
The term “your website” or “us” or “we” refers to the owner of the website.
The term “you” refers to the user or viewer of our website.
The content of the pages of this website is for your general information and use only. It is subject to change without notice.
Neither we nor any third parties provide any warranty or guarantee as to the accuracy, timeliness, performance, completeness or suitability of the information and materials found or offered on this website for any particular purpose. You acknowledge that such information and materials may contain inaccuracies or errors and we expressly exclude liability for any such inaccuracies or errors to the fullest extent permitted by law.
Your use of any information or materials on this website is entirely at your own risk, for which we shall not be liable. It shall be your own responsibility to ensure that any products, services or information available through this website meet your specific requirements.
The templates and accompanying information found on this site are all part of the "SNOW-TRACTS." Our Snow Business Document System is intended to give the snow business owner boilerplate templates, which can be utilized as a guide in the owner's snow business operations and customized for his or her specific area. Actual weather conditions in your area, the methods and means of treating conditions and removing snow may vary by geographical area. As such, you should carefully examine the specific needs of your customer, allowable means and methods of treatment, and anticipate certain weather conditions that may occur in your area.
In addition, your legal liabilities, duties, and exposure in providing the services identified by these guidelines may vary by local and state Laws, ordinances, and other regulations. The guidelines provided herein are not intended to address these legal issues. To insure you are fully protected and that any activities you provide to customers comply with the laws and ordinances in your area, make sure you consult with an experienced lawyer in your area and have your agreement reviewed.
SNOW-TRACTS disclaims any and all liability to you or your customers in your use of these materials.
This website contains material which is owned by or licensed to us. This material includes, but is not limited to, the design, layout, look, appearance and graphics. Reproduction is prohibited other than in accordance with the copyright notice, which forms part of these terms and conditions. All trademarks reproduced in this website, which are not the property of, or licensed to the operator, are acknowledged on the website.
Unauthorized use of this website may give to a claim for damages and/or be a criminal offense.
From time to time this website may also include links to other websites. These links are provided for your convenience to provide further information. They do not signify that we endorse the website(s). We have no responsibility for the content of the linked website(s).
You may not create a link to this website from another website or document without our prior written consent.
Your use of this website and any dispute arising out of such use of the website is subject to the laws of the United States Of America.
Privacy Notice Table Of Contents:
- Our Commitment To Privacy
- The Information We Collect
- How We Use Information
- Our Commitment To Data Security
Our Commitment To Privacy:
Your privacy is important to us. To better protect your privacy we provide this notice explaining our online information practices and the choices you can make about the way your information is collected and used. To make this notice easy to find, we make it available on our homepage and at every point where personally identifiable information may be requested.
The Information We Collect:
This notice applies to all information collected or submitted on this website. On some pages, you can order products, make requests, and register to receive materials. The type of personal information collected on these pages are:
- Email address
On some pages, you can submit information about other people. For example, if you want to send information regarding our services directly to another recipient, you will need to submit the recipient's name and email address. In this circumstance, the type of personal information used (but not kept) are:
- Email Address
The Way We Use Information:
We use the information you provide about yourself when placing a request/order only to complete that request/order. We do not share this information with outside parties unless required to do so by law.
We use the information you provide about someone else to inform them of our services. We do not share this information with outside parties unless required to do so by law.
We use return email addresses to answer the email we receive. Such addresses are not used for any other purpose and are not shared with outside parties.
You can register with our website if you would like to receive information as well as updates on our new products and services. Information you submit on our website will not be used for this purpose unless you fill out the registration form.
We use non-identifying and aggregate information to better design our website and to share with advertisers. For example, we may tell an advertiser that X number of individuals visited a certain area on our website, or that Y number of men and Z number of women filled out our registration form, but we would not disclose anything that could be used to identify those individuals.
Finally, we never use or share the personally identifiable information provided to us online in ways unrelated to the ones described above without also providing you an opportunity to opt-out or otherwise prohibit such unrelated uses.
Our Commitment To Data Security:
To prevent unauthorized access, maintain data accuracy, and ensure the correct use of information, we have put in place appropriate physical, electronic, and managerial procedures to safeguard and secure the information we collect online.
SNOW-TRACTS is the ultimate simple template system for any Snow and Ice Management business. Simply purchase our Complete Package and the templates will be delivered to you via email instantly. Then simply make a few changes, add your company information and you're ready to go!
Since these are over 80 pages of proprietary contract templates and they're delivered to you electronically within 5 minutes of purchasing, there are absolutely NO REFUNDS. By accepting these Terms and Conditions, you understand and agree that there will be no refunds for purchases made on this website. Think about it... one sentence or idea from these dozens of pages of Snow Contract Templates is well worth the purchase price...